Jim et al,
We take in an average of 350 submissions per year (2/3 master's theses, 1/3
doctoral dissertations). We have some of the numbers Re our ETD program
posted at http://www.wvu.edu/~thesis/presentations&stats.htm We have
implemented, and continue to survive 2 1/2 years after implementation with
existing staff, and initially, existing hardware / software, both in terms
of document review (me @ the Libraries), as well as technical support
(Academic Computing). After having reviewed our presentation materials,
please let me know if you have additional questions about our program.
At 02:26 PM 1/23/01 -0500, Jim Beaven wrote:
>On Tue, 23 Jan 2001, John Hagen wrote:
>> At West Virginia University we feel comfortable with our multiple redundant
>> archiving methodology, where we collect the electronic file(s) only.
>> do we regularly back up (and plan to migrate when necessary) our electronic
>> files, we also send all ETD submissions to Bell & Howell (UMI) for
>> microfilming. After all, microfilm (silver negative master or positive
>> has a proven record similar to or exceeding that of acid free paper, and
>> has been committed to preservation of theses and dissertations since the
>> of last century. Additionally, B&H has a formal arrangement with
>> Congress, that, should B&H go out of business, LC has complete access and
>> rights to all of the archival microfilm collection.
>How many T/Ds does the library at UWV take in a year? At Special
>Collections we take in 850 (+/-) a year. Did you do any cost
>projections? If so how much did you calculate it would
>cost in equipment upgrades, man-hours, and other factors in the
>migration of all the T/Ds? I would like to see the numbers if
>you have them.
>I agree that microfilming is one of the best ways to archive materials
>and improve access. I would think most people would agree that the ability
>to read microfilm will still be around 80 to 100 years from now. I have
>not come across many university that only microfilm copies of their T/Ds
>and do not have a hard copy. Microfilm is a back up to the hard copy
>which is very durable. You are now making microfilm the back up to the
>electronic copy which I doubt will be as durable as the hard copy.
>> the availability of Web resources cited, and even render/include really
>> pertinent Web material within the main document or as supplementary
>> file(s), in addition to using the linked URL within the main document.
>Do you know of any T/Ds in your Electronic collection so far that has
>included the Web material within the main document or as supplementary
>file(s)? If so could you please send me the information so I may download
>it and view how your University is doing that? Thank you.
>> You should know that initially, we too thought that dual submission of
>> and electronic was the safe approach, but then we realized the benefits
>> tried and true microfilming technology would work for archiving most of our
>> electronic documents. Additionally, our master's students benefit from the
>> abstract publishing (previously we only sent our dissertations to UMI).
>> patrons in the academic community have indicated that they prefer the
>> immediacy of having access to the electronic copy on the Web 24/7. And
>> finally, the Library has saved a tremendous amount of shelf space and
>> staff time once devoted to the housing and maintenance of printed TDs.
>ETDs are great for access, on the Web 24/7 I agree it is wonderful for
>getting the information out there. Yes, you have saved on shelf space,
>time and maintenance. I am just not sure it is wise to give up on the
>hard copy during the Digital Incunabula.
>> We hope that you will consider our archival model when considering the
>> implementation of your own ETD program. Should you have any questions
>> our program, please feel free to contact me. We do not have all the
>> but have confident enough to proceed with ETDs (and encourage others to
>> as well). I believe too, that this will be among the hot topics for
>> at <http://library.caltech.edu/etd/>ETD Symposium 2001, so be sure to
>> - jhh
>I hope I will be able to attend.
>Library Assistant V
>Special Collections, Archives, and Thesis Deposit